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Disbursement (Payment) Dates

Financial Aid checks will be mailed toyour home address and cannot be forwarded by the Post Office. If you have a change of address, please notify the Admissions Office immediately. Also, address changes can be made online on REG-E. We strongly encourage students to sign up for direct deposit.

Access your Financial Aid Information online now with REG-e

On REG-e, you can determine:

  • If your file is complete
  • What forms are required
  • Your eligibility for Financial Aid

Award Letter

San Diego Miramar College is pleased to offer you financial assistance for the 2014-2015 academic year as shown on your Award Letter. Financial aid will be calculated based on the total number of units enrolled at Miramar, Mesa, and City Colleges. In order to be paid, you must enroll in a minimum of one class at Miramar College. Failure to do so will result in non-payment.

The Financial Aid Office has authorized an appropriate award based on Federal regulations and fund availability. Payment of all awards is subject to adequate funding from the sources involved and adjustments may be required if funding deficiencies exist. In many cases, the funds offered may still fall short of meeting the entire “Estimated Need”.

The financial aid amount listed on your Award Letter has been calculated based on the assumption that you will be a full-time student (12 units or more). If your class schedule is less than 12 units, your award is subject to appropriate reduction. You do not need to be a full-time to receive your Pell Grant Award, but you must be a half-time student (6 units or more) to receive all other grants or loans.

  • Cost of Attendance: This is our standard estimated budget based on information you have provided to us. Your actual expenses may be different.
  • Expected Family Contribution: This figure was determined using the Federal Methodology Need-Analysis based on the information you provided on your application for aid.
  • Financial Need: This is the maximum amount of financial aid you are eligible to receive. However, lack of funding may not enable payments meeting your full financial need.

If you have been awarded Federal Work-Study, please come to the Financial Aid Office as soon as possible for job placement. Students with a Work-Study award must respond and report for placement before August 30, 2014. Failure to respond by this date will cancel your offer to participate in the Work-Study Program.


Your Pell Grant & Cal Grant payments is based on your class enrollment schedule as of the “FREEZE” date, or your awarded date if the freeze date has passed. Your payment will not be adjusted if your class schedule increases after your freeze date or awarded date. In order to be paid for late-starting, short-term classes, you must be registered before the enrollment freeze date.


Priority Awarding Process

Supplement Educational Opportunity Grant and Work-Study funds are limited each year. Priority consideration is given to students who are academically in "Good Standing" and meet the priority deadline of April 15, 2014. The awarding criteria for these limited programs are based on the following order:

  1. FAFSA application date
  2. File completion date
  3. Greatest financial need

If your award letter shows, with the exception of the Board of Governors Waiver, that you have been offered assistance for the Fall semester only, it is because:

  • You have indicated to us that Fall will be the only semester you will attend Miramar College, or
  • You filed an Appeal Form to reinstate your financial aid with results indicating that the Fall semester was the final semester we could assist you.

Bookstore Account/Bus Pass

Fall 2014 Bookstore accounts will be open August 11 through August 30, 2014

Spring 2015 Bookstore accounts will be open January 20 through February 17, 2015

When you receive your Pell Grant Award, an account will be available to you in the Bookstore. In addition, for a reduced price, you may purchase a bus pass from the Accounting Office. The Pell Grant Bookstore Account and bus pass will be available approximately one week before and two weeks after the start of each semester. In order to use either of these options, you must be enrolled in at least six units and be a California resident.

Your Pell Grant Bookstore Account will be adjusted daily based on your enrollment. After the bookstore account closes, the amount of funds used at the bookstore will be deducted from your total Pell Grant award for the semester. The remaining funds will be mailed to you in two disbursements based on the payment dates indicated. If you do not use the Bookstore Account, your Pell Grant will be paid to you in full. If you are enrolled in all late start classes (classes not starting the first week of the regular semester), your Grant and Loan payments will be delayed until after you begin attending the late start class.

Repayment of Funds

You will be required to repay a portion of your award if:

  • You drop or withdraw from all of your classes prior to the 60% point of the semester (Normally the withdrawal deadline)
  • You do not attend late-starting classes for which you were paid Pell Grant funds (Applicable for those attending short-term classes)

Password Required for Telephone Inquiries

To protect your privacy, a customized password must be on file in order to receive information about your financial aid over the telephone. Your password is separate from your online registration PIN number (REG-e). No information will be given over the phone without a password—NO EXCEPTIONS!


IRS & Your Financial Aid

Financial aid received may be required to be reported to the IRS. Any financial aid grants or scholarships received January 2014 through December 2014 must be reported on your 2014 Tax Return (if required to file) as taxable income to the IRS. The Financial Aid Office cannot determine the taxable amount of your financial aid. Please contact a Tax Advisor or specialist for assistance. Any financial aid used for tuition, fees, books, supplies, and school related equipment are EXEMPT from being considered taxable income.

Payment Dates

Checks will be mailed out or directly deposited from the San Diego Community College District on the following dates:

  FALL 2014 SPRING 2015
Enrollment Status date (Freeze Date) Freeze date for Pell and Cal Grant Award September 6, 2014 February 12, 2014
60% completion date October 24, 2014 April 10, 2015
FEDERAL PELL GRANT* 1st disbursement September 16, 2014 February 24, 2015
2nd disbursement November 12, 2014 April 28, 2015
FSEOG September 16, 2014 February 24, 2015
CAL GRANT B or C September 16, 2014 February 24, 2015
(Prom Note dates are estimate dates only)
after August 26, 2014
Date may vary based on acceptance of loan and eMPN
after February 3, 2015
Date may vary based on acceptance of loan and eMPN
First year, first-time student**
after September 23, 2014 After March 3, 2015


One semester only
after August 26, 2014
after October 14, 2014


after February 3, 2015
after March 24, 2015


FEDERAL WORK-STUDY Mailed on the 10th of each month
EOPS Please contact the EOPS Office regarding disbursement dates

Students Awarded After the Scheduled Payment dates

Any financial aid funds awarded after the dates listed above will be mailed approximately one week after the award letter is received. Loan applications processed after the payment dates listed above will be mailed approximately one week after the promissory note is electronically signed. Students will be retroactively paid for all aid to which they are entitled.

* New Regulations effective July 1st, 2012, limits the receipt of a Pell grant to a lifetime limit of up to 6 full time years (600%)

** First year, first-time borrowers will have their loans disbursed thirty days after the first day of class.